Job Description:

**PLEASE NOTE: To apply, download our application from: https://rswregionaljail.com/employment/application-for-employment.html **

GENERAL DEFINITION AND CONDITIONS OF WORK:

Performs complex clerical and data entry work; to ensure RSW facility maintains compliance with all Federal, State, and Local laws. Work is performed under the general supervision of the Classification and Records Lieutenant.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

Performs clerical and manual work needed to effectively maintain the RSW operations in compliance with all applicable procedures.

• Organizes, files, and retrieves information regarding RSW’s records and accounts;
• Ensures records are kept up to date, makes necessary changes or additions in a timely manner;
• Performs data entry;
• Integrates data, physical paperwork, and receipts into a consistent filing system;
• Answers inquiries by searching and retrieving files;
• Processes all incoming and outgoing correspondence;
• Prepares routine correspondence to various courts, counties, police agencies, medical facilities, and correctional institutions;
• Coordinates with the Inmate Accounts Clerk and Medical staff to ensure full documentation is received for transfer;
• Prepares required reports, as directed by Supervisor or designee;
• Conducts random file audits to ensure completeness and accuracy;
• Be proactive in identifying and correcting potential problems;
• Backup to Receptionist when on breaks;
• Performs related tasks as required;
• Performs all duties in accordance with RSW Policy and Procedures, Virginia Department of Corrections standards, PREA standards, and all regulations as directed;
• Performs all duties in compliance with all Federal, State, and Local

KNOWLEDGE, SKILLS, AND ABILITIES:

Thorough knowledge and experience in conducting day-to-day operations as Records Clerk. Thorough knowledge of the principles, practices, and operations of a modern Adult Detention Center; Ability to perform standard office practices, procedures, and use of office equipment; thorough knowledge of business English, spelling, and arithmetic; working and preparing accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence; ability to establish and maintain effective working relationships with associates and the general public; ability to communicate effectively both orally and in writing in a highly interactive team-oriented work environment. Ability to establish and maintain First Aid, CPR, and AED certifications.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school. Possess a Driver's License valid to operate a motor vehicle in Virginia. Experience working in a modern correctional facility; experience in general office skills and record keeping, ability to effectively work with senior staff personnel; ability to effectively communicate with internal and external agencies using the English language, handwriting, and a computer.

PHYSICAL REQUIREMENTS:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires reaching, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word’ hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions.

This is a class description and not an individualized job specification. The class description defines the general character and scope of duties, responsibilities, and requirements of all positions in one job classification, but is not all-inclusive or totally restrictive. Reasonably related duties and responsibilities may be assigned as necessary at the discretion of management. Employees will be immediately notified of any changes. Reasonable accommodations will be made to enable qualified individuals with a disability to perform the essential functions.